What does the EUDR mean for paper and print? And how can MultiPress help comply with the new traceability rules? The latest features automatically link origin data and certificates to orders and stock, simplifying compliance. Discover how MultiPress turns EUDR compliance into a strategic advantage, providing more control, transparency and efficiency in sustainable paper management.

EUDR: a new reality for paper and print

The European Union is significantly tightening its sustainability regulations with the introduction of the European Union Deforestation Regulation (EUDR). In practical terms, this means that companies must demonstrate that their paper originates from legal and deforestation-free sources. The requirement goes beyond certification; it demands traceability, control and transparent reporting across the entire supply chain.

For the graphic industry, this has a direct and significant impact. Paper, cardboard and wood are explicitly covered by the EUDR, meaning that every link in the chain, from paper manufacturer to printing house and packaging specialist, bears responsibility for the origin of materials.

Although the EUDR’s introduction was recently postponed by a year and there are signals that the rules may still be eased, Dataline is already preparing to optimally support its users. Because the legislation is coming, that is certain. And that graphic companies will need to demonstrate transparency and traceability of their paper flows is equally certain.

Challenges of EUDR compliance in the graphic chain

Implementing the EUDR poses significant challenges for graphic companies. The regulation requires a fully transparent supply chain, which is practically difficult to achieve in a sector with numerous suppliers, paper distributors and international distribution flows.

1. The first challenge lies in the traceability of raw materials. Paper often has a complex origin, with multiple links between forest manager, paper mill, distributor and printing house. Gathering accurate origin information requires intensive collaboration and a consistent data flow.

2. In addition, document management presents a hurdle. EUDR requires documents, certificates and risk assessments to be consistently and verifiably maintained. In many companies, this is still done via fragmented documents, loose emails or manual processes, leading to errors and inefficiencies.

3. Risk assessment also becomes a crucial component. Companies must demonstrate that their purchasing does not pose a deforestation risk, which requires in-depth knowledge of suppliers, origin countries and raw material flows.

4. Finally, there is the administrative burden. Without automated systems, complying with EUDR rules can place significant pressure on operational teams. The combination of compliance, reporting and continuous monitoring requires digital support that goes beyond traditional ERP processes.

Digitisation as a lever for EUDR compliance and efficiency

The EUDR obliges the graphic industry to work data-driven, and that is exactly where the greatest opportunities lie. When ERP/MIS systems like MultiPress combine these functions with planning, purchasing and production, a unified information system is created that supports sustainable operations and creates economic added value. Thus, investing in digitisation not only ensures EUDR compliance, but also operational profit, time savings and increased trust in the supply chain.

Dataline has long focused on sustainability in its software. Take, for example, the CO₂ Suite in MultiPress, which allows companies to easily track their CO₂ footprint reporting. The same path is now being continued with the implementation of EUDR support in MultiPress.

Why MultiPress plays a key role

1. An integrated software system not only offers control over the origin of materials but also enhances operational efficiency in every department within the company. By digitally linking origin and supplier data to quotes, orders and production data, a fully traceable documentation process emerges. All relevant information, from certificates to risk assessments, remains centrally available and verifiable. This not only reduces the risk of errors but also accelerates reporting to clients, auditors and authorities.

2. Automation also makes it possible to integrate risk analyses and compliance checks into daily workflows. This way, compliance becomes not an additional administrative burden but an integral part of an efficient process.

3. With complete material traceability, MultiPress links each type of paper to the appropriate supplier, certification and origin information. This creates a consistent digital chain in which every order remains traceable to its source. This makes it easy to demonstrate that raw materials meet EUDR criteria.

Through the combination of automation, data linkage and reporting, MultiPress transforms EUDR compliance from an obligation into a strategic asset. The software not only strengthens the sustainability position of graphic companies but also increases efficiency, reliability and competitive strength within the chain.

How does EUDR work in MultiPress exactly?

To prepare graphic companies for EUDR regulations, MultiPress integrates new features that make compliance practical, transparent and manageable. The extension strengthens the administration of paper flows and ensures complete traceability without additional administrative burden.

New fields for paper management

In the Paper stock table, two new fields have been added: EUDR reference and EUDR verification.

These fields appear in the paper booking screen, directly below the delivery note number. This way, the origin information of each paper item is structurally recorded within the system.

Two ordering flows, two approaches

MultiPress distinguishes between order-level purchases and stock purchases, each with a tailored EUDR processing.

• Order-level purchases: These lines are directly linked to a job. The EUDR data is recorded immediately at the time of purchase, ensuring direct traceability.

• Stock purchases: When deducting from stock, the linked EUDR data is automatically adopted. When batch numbers are enabled, MultiPress locates the correct allocation line and fills in the EUDR number accurately. This prevents errors and ensures maximum accuracy in paper administration.

Reporting in two directions

The reporting function in MultiPress offers complete visibility into material flows:

• From an order, it is immediately visible which EUDR numbers are linked to it.

• From an EUDR number, you can search which jobs used this paper in the past five years.

This dual reporting makes compliance checks simple and accelerates internal or external audits.

Delivery note and invoice with EUDR information

When generating delivery notes and invoices, MultiPress automatically adds an overview of all EUDR numbers associated with the job. The information is communicated transparently to clients and partners, without manual intervention.

New ‘EUDR’ tab in stock management

In the Stock management module, an extra tab appears for EUDR information. This tab provides direct access to all relevant data:

• Searching by order number displays all linked EUDR data.

• Searching by EUDR number provides an overview of all jobs in which this paper was used.

From obligation to strategic advantage with MultiPress

The EUDR marks a new phase in sustainable business practices within the graphic industry. Where compliance initially seems like an extra obligation, with the right digital support it becomes a strategic tool. Transparency, traceability and documentation become core values that not only meet regulations but also strengthen the trust of clients and partners.

By digitising and centralising processes with solutions like MultiPress, compliance becomes a competitive advantage. From CO₂ reporting to EUDR traceability, all tools are integrated into a single modern MIS/ERP platform. This way, print producers are fully equipped to comply with regulations and at the same time realise their sustainability ambitions.